Legacy Recording Studios
Booking software

Booking software built for recording studios

Generic booking tools were written for salon chairs and tennis courts. They cannot price a lockout, they have never heard of a vocal booth, and they bill you monthly per seat for a calendar you already owned. Legacy's booking engine was built for rooms that get booked by the hour, overnight, at the weekend, with an engineer attached.

  • Ten real studio room types
  • After-hours & weekend rates
  • Advanced included with Pro
Set up my roomsAll studio features
A large brick-walled live room with a mic'd-up drum kit

Rooms, not “services”

Every generic booking tool makes you describe a mastering suite as a “service” with a “duration”, because it was designed for appointments. Studios do not sell appointments. They sell rooms, and rooms differ.

Legacy models what you actually rent. Each room has a real type, its own capacity, its own square footage, its own photos and its own rates — a live room and a vocal booth are separate products and are priced as such.

  • Ten studio room types: live room, control room, vocal booth, mixing suite, mastering suite, tracking room, rehearsal space, podcast studio, writing room, other
  • Capacity and room size on every room, because a five-piece needs to know
  • Per-room photos, gear lists and amenities
  • Per-room opening hours, overriding the studio's when a room runs its own schedule
  • Bookability is a per-room switch — the room you only let by arrangement stays off
Studio A — Live Room
Hourly$125
Minimum3 hours
Half day (4h+)$450
Full day (8h+)$820
Add-ons
    Tracking engineer$45 / hour
    Additional headphone mix$15 / person
    Vintage drum kit hire$120 flat

Pricing that already understands a session

Hourly, half-day and full-day rates on every room — and the day rates behave as caps, not as separate products. The moment a nine-hour booking would cost more than your day rate, the engine charges the day rate. You will never quote a client more than your own ceiling by accident, which is exactly the mistake an hours-only calendar makes for you.

Add-ons carry the four pricing shapes a studio genuinely needs, so engineer time, extra musicians, gear hire and a runner are all priced correctly instead of being flattened into one flat fee.

  • Half-day and full-day rates applied automatically as caps on long sessions
  • Add-ons priced flat, per hour, per session or per person
  • Minimum and maximum session length, in 30 or 60 minute increments
  • Lead time and how far ahead you will take a booking, both yours to set
  • Your cancellation policy and window, stated on the booking
Surcharges & after-hours Pro
Weekend surcharge15%
After-hours
Window starts10:00 PM
Window ends06:00 AM
Surcharge25%
Flat fee$75
Minimum after-hours booking4 hours

The window wraps midnight, and only the hours actually inside it are charged.

The rates studios actually charge — Advanced booking

This is the part no general-purpose tool does, and the part studios ask for first. Advanced booking is included with Pro, and it is where the engine starts pricing the way your rate card already works.

After-hours is a real window, not a tag. Set it to 22:00–06:00 and it wraps midnight correctly; the engine measures how much of the session actually falls inside the window to the quarter-hour and charges a percentage uplift, a flat lockout fee, or both — with its own minimum booking length. Weekend surcharges apply as a percentage of the base. Turnaround buffers hold a gap between sessions so a band does not load in over the last one's load-out. Deposits take a percentage up front, so a diary full of confirmed bookings is worth something.

  • After-hours window that wraps midnight, measured to the quarter-hour
  • Percentage uplift, flat lockout fee, and a separate after-hours minimum
  • Weekend surcharge as a percentage of the session
  • Turnaround buffer enforced between bookings
  • Deposit percentage, so the quote shows what is due now and what is due later
  • Instant booking with auto-confirm, when you would rather not approve each one
Live price preview

Friday, 7:00 PM — 1:00 AM · Studio A · 3 people

6h session
$700
After-hours (3h)
$162.50
Weekend surcharge (15%)
$105
Add-ons
$315
Total$1,282.50
Deposit due now (25%)$320.63

One engine, so the quote is never renegotiated

The same pricing engine runs on your public page, in your Control Room and on the server. There is no marketing price and real price to reconcile afterwards, and no rounding argument on the day.

The artist sees an itemised quote before they send anything — the session, the after-hours portion with the hours it applied to, the weekend surcharge with its percentage, the add-ons, the deposit due now and the total. You receive a request you already agree with instead of an opening position.

Booking requests
Marisol VegaStudio A · Fri 7:00 PM · 6hPending
Priya RamanStudio B · Thu 10:00 AM · 4hPending
Theo BrandtStudio B · Tue 1:00 PM · 5hConfirmed
Amara OseiThe Booth · Fri 10:00 PM · 4hConfirmed
Dominic RossiStudio A · Sun 12:00 PM · 8hCompleted

Requests are requests. Nothing books itself unless you say so

On Basic booking every session is request mode: it arrives pending and waits for you to confirm or decline. On Advanced you can switch a room to instant booking with auto-confirm when you would rather the calendar just fill.

Either way each booking carries a real status for its whole life — pending, confirmed, declined, cancelled, completed, no-show. That history is the difference between a diary and a record of how your studio is actually performing, and it is what feeds your analytics.

  • Email and in-app notification the moment a request lands
  • Confirm, decline, and mark completed or no-show
  • Every status change kept, so your booking history is auditable
  • Bookings can be switched off per room or studio-wide at any time

Live in an afternoon

  1. 1

    Add your rooms

    Type, capacity, size, photos and gear for each space you rent out.

  2. 2

    Set rates and add-ons

    Hourly, half-day, full-day, and anything you charge on top.

  3. 3

    Set the rules

    Minimums, increments, lead time, cancellation policy — plus lockout and weekend rates on Pro.

  4. 4

    Switch bookable on

    The booking panel appears on your public page and requests start arriving.

Why generic booking software fails a recording studio

Every studio that has tried to run bookings on a general-purpose scheduler has hit the same wall. These are not edge cases — they are Tuesday.

What a studio needsGeneric booking softwareLegacy
Overnight lockout sessionsNo concept of a time-of-day rate. You quote manually, or you lose the uplift.After-hours window that wraps midnight, priced to the quarter-hour, with its own minimum.
Weekend ratesUsually a separate duplicate service, priced by hand.A weekend surcharge percentage applied automatically to the base.
Day-rate ceilingsHours × rate. A nine-hour booking quietly bills above your day rate.Half-day and full-day rates applied as caps the moment they beat hourly.
Real room types“Service” and “duration”. Your mastering suite is a dropdown item.Ten studio room types, with capacity, size, gear and photos on each.
Load-in and load-outBack-to-back slots, because a haircut has no turnaround.An enforced buffer between sessions that you set.
Engineer, gear and extra musiciansOne flat add-on price, if add-ons exist at all.Add-ons priced flat, per hour, per session or per person.
Being found by artistsNone. It is a calendar — the traffic is entirely your problem.The booking engine sits on a directory page already built to rank in your city.
What it costsA monthly per-seat SaaS bill, plus a booking fee in many cases.Basic free. Advanced included with Pro. No commission on your sessions, ever.

Basic booking vs Advanced booking

Basic booking — free
  • Unlimited rooms, with all ten studio room types
  • Hourly, half-day and full-day rates, with day rates as caps
  • Add-ons priced flat, per hour, per session or per person
  • Minimum and maximum length, 30 or 60 minute increments
  • Lead time, booking horizon and your cancellation policy
  • Request mode — you confirm or decline every session
  • Live itemised quotes on your public page
  • Booking inbox with the full status lifecycle
Advanced booking — included with Pro
  • After-hours and lockout pricing, wrapping midnight, to the quarter-hour
  • Weekend surcharges applied automatically
  • Deposits — take a percentage up front
  • Turnaround buffers enforced between sessions
  • Instant booking with auto-confirm

Questions studio owners ask

Is this better than dedicated studio booking software?
It is dedicated studio booking software — with a directory attached. The difference is that a standalone tool gives you a calendar and leaves finding clients entirely to you, while this sits on a studio page already built to rank for “recording studios in your city”. You are not paying two vendors for the half of the problem each of them solves.
What is the difference between Basic and Advanced booking?
Basic is the whole booking flow: rooms, room types, hourly and day rates, add-ons, session rules, live quotes and a request inbox — free, forever. Advanced adds the pricing rules studios ask for first: after-hours lockout rates, weekend surcharges, deposits, turnaround buffers and instant booking. Advanced is included with Pro.
Does Legacy take a commission on my sessions?
No — and this is the main reason studios move off booking marketplaces. Legacy does not process your payments and takes no percentage of your session fees. Advanced booking is included in a flat Pro subscription regardless of how much you book.
Can I charge more for overnight sessions?
Yes, on Advanced. Set your after-hours window — 22:00 to 06:00, say — and the engine works out how much of each session falls inside it, then applies your percentage uplift, your flat lockout fee, or both. The window wraps midnight properly, which is the part most tools get wrong.
Can I take a deposit?
Yes, on Advanced. Set a deposit percentage and the quote shows the artist what is due now and what is due later. Legacy does not handle the money — you collect it however you already do.
Can I still take bookings by phone and email?
Of course. Online requests sit alongside however you already work. Most studios treat it as an extra front door that is open at 1am, not a replacement for the phone.
What if my rooms have completely different rates and hours?
That is the normal case and the engine assumes it. Rates, minimums, opening hours and booking rules are all set per room, and only fall back to a studio-wide default where you leave them blank.
Keep reading

More of what Legacy does for studios

All studio features

Local SEO & search

A studio page, a city page and a state page — all built to rank, with the structured data Google reads.

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Client enquiries

Every enquiry from your listing lands in one inbox, with a status you can actually work through.

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Reviews & reputation

Moderated artist reviews on your listing, your public reply, and a rating that feeds your search result.

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Performance analytics

Views, clicks and enquiries over 7, 30 or 90 days — evidence instead of a feeling.

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Featured placement

Put your studio at the top of your city for a set window — scheduled, scoped and measured.

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Claim & verification

Take ownership of a listing that is already live, then verify to earn the badge artists filter for.

Read more

Your next enquiry is somebody searching right now.

Listing is free, takes a few minutes, and every feature above is on the page from the day you publish.

Set up my roomsCompare Free and Pro